The Best Cold Emails Tools for Outbound Sales & Lead Generation

There are multiple uses for a cold email platform, from link building, press and public relations outreach, to lead generation. The process and mechanics between the various cases are quite similar. Sales automation tools can help staff improve their B2B outbound sales performance.

One such use of cold email tools is to help facilitate outbound sales automation. This process is commonly referred to as sales development, or demand generation. A good portion of the effort here is spent qualifying leads & prospects as to most effectively leverage the time of the account executives (AE’s), or “closers”. Configuring outbound email automation is a part of B2B outreach for lead generation, and includes setting-up drip sequences. Learn how to build a cold email campaign here, or take my course for more information. Here are the best cold email platforms:

Cold Email Outreach Automation Tools & Software List

Mailwarm

Mailwarm is actually a tool to help raise your domain & email address sender reputation. This is vital for having your emails show up in the recipient’s inbox, and not the spam folder.

Outplay

Outplay is a multi-channel sales engagement platform. Their cold email automation software also includes social outreach (LinkedIn, Twitter), SMS, and phone calls as a part of their cadence mapping system.

Mailmeteor

Mailmeteor is a Google Sheets add on for Mail Merge within Gmail. It basically allows you to plan and launch cold email campaigns directly from within Google Sheets.

Autobound

Autobound offers a highly-personalized outreach message composer within its sales intelligence software. I’m a big fan of outbound tools that aid in personalisation. They are primed to become one of the best email outreach tools in America.

Reply.io

Reply.io – which is also launching a new messenger CRM system, is a good sales outreach tool with a really nice reporting interface. It’s just as good as Sendbloom, in my opinion. They’re based in Canada and Ukraine.

Respona

Respona is one of the more interesting email outreach tools that I’ve run across. It is a new blogger outreach and link building tool designed to help with search engine optimization and content marketing. Originally used as an internal tool by the Visme team, Payman Taei and Farzad Rashidi have now released this cold email outreach platform to the public. Ivan Escott is their communications manager.

Klenty

Klenty is a sales engagement platform & email outreach tool. Their cold email software helps automate the process of reaching out to prospects.

LemList

LemList was made in France. It’s a cold email outreach app that allows you to automatically generate custom personalized images within the emails themselves. “If you disconnect and reconnect your email account in Lemlist, you need to reactivate LemWarm. Even if it is the same email.”

Interseller.io

Interseller is a cold email outreach software platform built by Steven Lu in California. Their focus is on helping recruiters, human resources, and talent scouts find and connect with job candidates. They had an email deliverability test available, which would send out emails to various providers (Outlook, Google, Apple, Yahoo, etc.) to see how they would perform. I got a 95.12% score.

PersistIQ

PersistIQ  is a sales engagement tool that integrates with Clearbit, Copper CRM, and Scratchpad, with updates your Salesforce pipeline. They have a sync engine, which allows for Bi-Directional Sync with Salesforce. I think that should be standard for all tools & CRM’s, but sadly that’s not always the case. There’s not much information about the company itself on their website.

Woodpecker

Woodpecker is a cold email tool based in Wroclaw, Poland. Their CEO is Matt Tarczynski. This outreach sales tool is named after a type of forest bird.

Mailshake

Mailshake is the latest creation from Sujan Patel, originating from Contentmarketer.io‘s outreach tool. It was first designed for a different type of outreach campaign – link building, where you send out emails to other sites asking if they can please post a link to your website on their page to help with domain authority and SEO. Another use for outreach emails is getting press coverage. So this process can useful for B2C businesses as well, just not for sales. They’re split from Austin, Texas to Australia.

Mailshake used to be one of the cheaper tools on the market, which is to say that you’ll only get what you pay for, as opposed to a high-quality cold email tool like Sendbloom, Reply.io, or SalesLoft, perhaps. They had to turn off link tracking without a custom subdomain because it was causing messages to get flagged as spam, which is something you don’t want to happen in cold email automation marketing.

Mailshake used to cost only $10/month per account, but their prices have since gone up to $29 & $49/month. I had purchased a lifetime deal off of AppSumo, which apparently does not include access to their “Pro” tier of functionality.

Outreach.io

Outreach has raised quite a bit of money ($239,000,000 total). They’re on the west coast (Seattle, Washington), and now Max Altschuler of Sales Hacker is working for them. They are positioned to be one of the top market leaders for outbound email automation software.

Salesloft

SalesLoft is a sales engagement platform for inside sales teams. They’re out in Atlanta, Georgia. Kyle Porter is the CEO, and they raised some money as well ($145,700,000). SalesLoft is also a market leader for cold email marketing software.

GMass

Gmass offers mail merge within Gmail. It is a cheaper alternative to other outbound cold email tools. It allows for mail merge tags directly from Google Sheets, allowing you to bypass those pesky CSV files.

Actionable.me

Actionable.me seems to believe in personalisation, which is quite important for making sure that your messages appear to be handwritten (or rather hand typed, I suppose).

Wavo

Wavo is a white-label cold email automation tool designed for lead generation agencies. Anton is their founder. They are in Toronto, Canada.

Honorable Mentions & Other Cold Email Automation Tools

Some software businesses combine multiple functionalities into one suite of products, such as sales prospecting tools, along with cold email outreach capabilities:

• Hubsell
• Snov.io
• Hunter (just recently added a “campaigns” feature)

Mixmax

MixMax is an email productivity tool that can almost function as a cold email software, due to its capability for users to craft highly customizable outreach messages. There’s a Salesforce integration, and it looks like they’ve raised some funding.

Mailtag

MailTag is an email automation & tracking tool founded by a guy out in Arizona. It got acquired by Ben Cohen out of New York City & Joe Speiser recently. There’s an interesting story about the startup’s acquisition process chronicled on Nathan Lakta’s B2B SaaS blog.

Sendbloom

Sendbloom had a beautiful, easy to use interface! It had a direct integration with Salesforce, and was designed for enterprise sales teams. Sendbloom made segmentation easier when drafting new email campaign cadences with different templates and mail merge fields in the cold email copy. It was one of my favorite email outreach tools.

Sales Beach

Sales Beach was one of the first cold email tools that I ever used as a beta tester years ago. While they are no longer trading these days, they were perhaps one of the earliest pioneers in the sales technology software. Their founder, Tim Schwab, is currently an entrepreneurial Sales Leader that advises companies.

Make no mistake, these cold email platforms & outreach tools are essential for B2B Lead Generation & sales enablement. You’ll need to have each one of your sales development representatives to have a seat. Don’t try to pinch pennies! If you have a product that the market values and have a scalable demand generation process, then the cost per seat of the lead generation software shouldn’t be an issue.

A key point to bear in mind when writing cold email templates for outbound sales is that you need to be as direct or succinct as possible. Don’t try to cram too much text into the email itself! If the recipient is smart enough, they will research your firm and perhaps browse your content, perhaps opting-in to your inbound content marketing funnel. Subsequent touches should be intelligent enough to reference any such action. If their timing is off, then don’t worry about them until they become a marketing qualified lead, for example.

This then means that you’ll have to choose cold email marketing software that has an API integration with either your CRM or marketing automation platform, or at least Zapier. You can find a good list of B2B Sales CRM’s here.